Hall Bookings Terms and Conditions

STANDARD TERMS AND CONDITIONS OF HIRE

REGULAR HIRER TERMS AND CONDITIONS OF HIRE

FORM 2 SAFEGUARDING CHILDREN AND YOUNG PEOPLE

FORM 3 WIFI ACCESS IN CHURCH HALL

FORM 4 FOOD HYGIENE

FORM 5 SAFE USE OF BOUNCY CASTLES

 

 

 

Form 2 SAFEGUARDING CHILDREN AND YOUNG PEOPLE

The PCC of St Chad’s has a policy under which the welfare of those under the age of 18, “children and young people”, is paramount.  Under this policy we accept responsibility for the care of children and young people at church events and have implemented a set of procedures to do all that we can to ensure they are safe in our care.

This does not extend to private hiring of the church hall. The safety of children present at private hiring is the responsibility of their parents/guardians, if present and of those organising and overseeing the particular event.

The PCC requires hirers of the hall to take appropriate actions to ensure the safety of children and young people, in particular they should be:

  • Safeguarded from the possibility of physical or any other form of abuse.
  • Safe from physical harm whilst at the event.
  • Received and released from the event in a manner which ensures continuity of supervision.
  • In an environment which is free from illegal drugs.

A copy of the policy and procedures adopted by the PCC of St Chad’s is available from the Parish Administrative Assistant.

FORM 3 WIFI ACCESS IN CHURCH HALL

WiFi Internet access is provided free of charge to legitimate users of the church hall.

Before connecting to church hall WiFi, please read these terms and conditions carefully (the “Terms”). These Terms along with our Privacy Policy make up the terms and conditions for use of church hall WiFi. We may make changes to these Terms from time to time, so we recommend that you review these regularly. The terms “we”, “our” and “us” when used in these Terms means St Chad’s Church Hall. The terms “you”, “your”, “yours”, “buyer” when used in these Terms means you as a user of St Chad’s Church Hall WiFi as the context requires. By checking the “accept”  button that you accept these Terms, you acknowledge that you have read and understood and agree to all the terms.

IN PARTICULAR YOUR ATTENTION IS DRAWN TO SECTION 3 ON OUR LIABILITY TO YOU

  1. Using St Chad’s Church Hall WiFi
    1.1 St Chad’s Church Hall WiFi is a free service available. You can continue to use St Chad’s Church Hall WiFi free of charge as long as you continue to accept our Terms.
    1.2 If you are in any St Chad’s Church Hall building with ”Guest-Wireless”  you can connect to the St Chad’s Church Hall WiFi using a compatible phone or computer device with wireless LAN. We do not guarantee that St Chad’s Church Hall WiFi is compatible with all hardware types and devices or guarantee device connectivity.
    1.3 To connect to St Chad’s Church Hall WiFi you will not need to provide any personal information however details from the device you are using to connect to our network will be recorded.
    1.4 St Chad’s Church Hall WiFi is intended for browsing the internet and using apps.
    1.5 We are not responsible for the content of websites you visit while using St Chad’s Church Hall WiFi. We may at our sole discretion restrict access to certain features and websites. If you have any concerns about this or require any further information you can contact us at adstchads@hotmail.co.uk

1.6 Your use of St Chad’s Church Hall WiFi is limited to 24 hours after which time your connection will end. You can subsequently reconnect to start another session.
1.7 We do not guarantee uninterrupted access to St Chad’s Church Hall WiFi and we may suspend the service at any time, for any reason, in our sole discretion.
1.8 St Chad’s Church Hall WiFi is not a secure network and we are not responsible for the security of the information and data which you transmit using St Chad’s Church Hall WiFi. We are not responsible for the accuracy of any information or data obtained from the internet using St Chad’s Church Hall  WiFi.
1.9 St Chad’s Church Hall WiFi will be traffic managed, including rate limiting and shaping, to endeavour to provide an equitable service to all users of the WiFi service.

  1. How we use your information
    2.1 By using St Chad’s Church Hall WiFi you agree that your device details will be stored
    2.2 Any activity you undertake on the St Chad’s Church Hall WiFi network will be logged against your device details. We use that data to monitor compliance with these Terms, to prevent and detect crime and to monitor usage of St Chad’s Church Hall WiFi. We reserve the right to report on any activity undertaken on St Chad’s Church Hall WiFi and where necessary restrict or block access to a person, account, website or device.
  2. Our liability to you
    3.1 Nothing in these Terms shall restrict or exclude our liability for death or personal injury arising from our negligence or our liability for fraud or fraudulent misrepresentation nor any other liability which cannot be excluded or limited under applicable law.
    3.2 We shall not be liable to you in contract, tort (including negligence), breach of statutory duty or otherwise arising for:
    3.2.1 loss of income or revenue;
    3.2.2 loss of business;
    3.2.3 loss of profits or contracts;
    3.2.4 loss of anticipated savings;
    3.2.5 loss of opportunity or goodwill;
    3.2.6 loss of, damage to, or corruption, of data; or
    3.2.7 indirect or consequential loss of any kind.
  3. What you must not do on St Chad’s Church Hall WiFi
    4.1 You agree not to:
    4.1.1 use St Chad’s Church Hall WiFi for any unlawful or illegal purpose;
    4.1.2 use St Chad’s Church Hall WiFi for any commercial purposes;
    4.1.3 make any use of St Chad’s Church Hall WiFi which causes the whole or part of St Chad’s Church Hall WiFi to be interrupted, damaged, made less efficient, or impair the effectiveness or functionality of St Chad’s Church Hall WiFi in anyway;
    4.1.4 use St Chad’s Church Hall WiFi for sending or posting any computer viruses or any other harmful code, or any material which is defamatory, offensive or obscene; or
    4.1.5 use St Chad’s Church Hall WiFi in a way which infringes the rights of any person (whether in breach of confidentiality or intellectual property rights or otherwise).
    4.2 We reserve the right to terminate or restrict your access to St Chad’s Church Hall WiFi, without advance notice, if we reasonably believe that you are misusing St Chad’s Church Hall WiFi or are otherwise in breach of these Terms.
  4. Indemnity
    5.1 You agree to indemnify and hold us and our subsidiaries, affiliates, officers, directors, agents and employees harmless from and against all liabilities, claims, losses or damages (including legal fees) costs and other expenses, however caused, that may arise as a result of or in connection with inappropriate or unauthorised access to St Chad’s Church Hall WiFi by you and/or breach by you of any of these Terms.
  5. General
    6.1 If any part or provision of these Terms are found to be unlawful or unenforceable (including any provision in which we exclude our liability to you), the enforceability of any other party of these Terms will not be affected.
    6.2 These Terms are governed by English law and subject to the exclusive jurisdiction of the courts of England and Wales.

 FORM 4 FOOD HYGIENE

 Under the Food Hygiene Regulations there are requirements to be observed when preparing food for consumption at social and other venues. At St Chad’s we fall into this category. Our insurance company, and the Local Authority who inspect us regarding Health and Safety, have advised that we provide food hygiene information to all who might be involved.

As part of our Health and Safety Policy, which covers many aspects of church safety, our Parochial Church Council have agreed on what should be included and made known to anyone involved in the preparation of food at the church hall or elsewhere. This is based on recommendations from our insurers. In no way is it intended to discourage those who kindly provide food for functions at our premises or infer that they are not meeting high standards of cleanliness.

The following are based on our insurers Guidance Notes:

  • If it is likely that previous activities on the premises could cause food contamination, thorough cleaning is required before food preparation.
  • Food contact surfaces should be in sound condition, clean and easy to disinfect.
  • Hand washing should not be done at the same sink or basin where the food is prepared.
  • Separate sinks should be used for food preparation and washing of utensils. Where this is not practicable, a single sink should be cleaned between such use.
  • Wounds should be covered, preferably with high visibility waterproof dressings.
  • Food temperature control should be efficient. Food which needs temperature control for safety must be at or above 630 C for hot storage or at or below 80 C for chilled storage. Insulating boxes should only be used for short periods.
  • If food stuff is left in the hall kitchen refrigerator, it must be used or otherwise disposed of within its ‘safe to eat’ period.
  • Ready to eat foods should be kept away from raw foods that might contaminate them while in storage or during preparation.
  • It is advisable to keep a record of the source of food products for example where the ingredients or completed foods were purchased.
  • Particular care is required to ensure domestic pets will not contaminate food preparation areas.

If further information is required please contact Richard Pearce on 0121 378 0869

FORM 5 SAFE USE OF BOUNCY CASTLES

 There have been many accidents (3,000 in one year) resulting in serious injuries to children playing on bouncy castles.

Typical injuries that can occur are broken bones and lacerations. Most are caused by children bouncing off onto the ground and falling awkwardly or being hit by other children.

The aim is to avoid such accidents by ensuring that the equipment is hired from a reputable company and the following guidance is addressed.

Before Hiring

 Ensure that the hire company:

 Complies with the Health and Safety Executive Guidance Note PM 76 –

  • “The Safe Operation of Inflatable Bouncing Devices” This publication deals with all aspects of safety.
  • Provides written evidence of a current public liability insurance policy with a limit of indemnity of at least £1 million. This insurance is to cover the liability of the hire company.

 It will probably not extend to your liability as the operator of the equipment

  • Employs suitably experienced and trained adult staff, where the hire company is responsible for setting up, operation and supervision of the inflatable device.
  • If you are to operate the device, in addition to the above, ensure that you are provided with written instructions about the safe setting up, operation and supervision of the equipment with the name of the equipment supplier clearly marked on it.
  • Provide written evidence that the electrical equipment of the device (including any generator, extension leads etc) has been regularly inspected and tested in accordance with the Health and Safety Executive Guidance Note HS(G) 107 – “Maintaining portable and transportable electrical equipment”.

 Use of electricity  

  • Where the bouncing device is to be used indoors, the electrical supply to the device must be protected (at the power socket) by an efficient Residual Current Circuit Breaker (Earth Trip Device) which operates at a maximum leakage current of 30 milli – amps.
  • Where the bouncing device is to be operated outside, the electrical equipment should be powered from a portable generator which provides the same level of safety as would an indoor arrangement. The Parochial Church Council of St Chad’s does not permit hirers of the halls to use electrical extension leads to provide power outside the buildings.

Safety instructions

  The Safety Instructions should include the following points:

  • Children should not be allowed to use the bouncy castle if there is a high wind or in wet weather (inflatables can flip over, and slippery surfaces may cause injury).
  • The castle must be adequately secured to the ground.
  • Soft matting covering hard surfaces must be placed adjacent to the front or open sides.
  • There should be responsible adult supervision, paying close attention to the children at play at all times during its use.
  • The number of children using the bouncy castle must be limited to the number recommended in the hire company’s safety instructions. There must not be overcrowding.
  • A rota system for different age or size groups should be operated, together with the observance of any age limit of users. (It is suggested that children over 10 years of age should not use the equipment).
  • All children must be made to remove footwear, hard or sharp objects such as jewelry, buckles, pens and other similar pocket contents. Eating while bouncing or performing acrobatics must not be allowed.